Sponsorship & Exhibitor Packet
The Meadows Events & Conference Center
1 Prairie Meadows Drive | Altoona, IA 50009
Please check in at the registration table. Name Badges will be available on-site for the individuals who are registered. Any exhibitor representative without a name badge will not be permitted to participate in conference activities. Badges must be worn at all times.
Enter through The Meadows Events & Conference Center doors. Exhibitor booths will be scattered throughout the hallways outside of the breakout session rooms to help increase traffic for your exhibit.
EXHIBIT BOOTH SPECIFICATIONS
All exhibit spaces include an 8’ draped table and two chairs.
EXHIBIT BOOTH ELECTRICAL
Electricity is available at your both for an additional $40.00.
Complimentary Wi-Fi will be provided. To connect, select the network “Events Center” and accept the “Terms and Conditions”. Once you have accepted the “Terms & Conditions”, you will be connected.
Lunch will be available only to those individuals who are registered. Please note that we can accommodate only medically necessary and vegetarian special diets. If you have special food requirements, please contact Nan Boland at firstname.lastname@example.org.
EXHIBIT MATERIALS SHIPPING INFORMATION
Due to limited storage space, please send your packages to arrive no more than 2 days before the conference. Packages should be addressed as follows:
Iowa Employment Conference
C/O Teresa Holland | Prairie Meadows
1 Prairie Meadows Drive | PO Box 1000 Altoona, IA 50009
EXHIBIT MATERIALS RETURN SHIPPING INSTRUCTIONS
Please have return shipping label prepaid and on the package. Packages should be left at the registration table.
An additional form, provided by Prairie Meadows, will need to be completed at the registration table.
EXHIBIT AREA SECURITY
Iowa Employment Conference will not provide 24-hour security for exhibitors. Exhibitors are responsible for the security of their own property and equipment at all times. Iowa Employment Conference and Prairie Meadows are not responsible for any loss, theft or damage to any property left at the venue at any time.
EXHIBITOR GIVEAWAYS, RAFFLES, DRAWINGS
There will be a vendor/sponsor giveaway during lunch on the second day. The prizes will be posted and announced at lunch on the second day. You may pick up your giveaway at the booth prior to the last session beginning on Thursday.
If you are submitting your company’s logo, the preferred format is Adobe Illustrator vector with outlined fonts. Also, acceptable are high-quality JPEGs (300 dpi). Logos taken from your website or with a screen capture tool (i.e. Greenshot) are generally not usable or will result in poor print quality.
IEC has negotiated discounted prices on hotel rooms at Prairie Meadows Hotel. For room reservations, the preferred method is online. If you wish, you may call the Prairie Meadows reservations desk (800-325-9015) and specify that you are a part of the Iowa Employment Conference. Limited rooms available!
LIABILITY & INSURANCE
Neither the Iowa Employment Conference (IEC), Prairie Meadows, nor any of their employees or representatives shall be liable for any injury, loss, or damage to the exhibitor’s personnel or property or to visitors attending the exhibition. Additionally, neither the Iowa Employment Conference, nor Prairie Meadows shall be held liable for the effects of unforeseeable events that may deleteriously affect the quality of the exhibitors’ display or the number of people attending the meeting. Neither IEC nor Prairie Meadows accepts any responsibility for an exhibitor’s products. Liability insurance shall be at the exhibitor’s own expense. Neither IEC nor Prairie Meadows accepts any responsibility for an exhibitor’s product.