Sponsorship & Exhibitor Packet
CONFERENCE LOCATION
The Meadows Events & Conference Center – Prairie Meadows
1 Prairie Meadows Drive | PO Box 1000 Altoona, IA 50009
EXHIBIT REGISTRATION
Please check in at the registration table. Name Badges will be available on-site for the individuals who are registered. Any exhibitor representative without a name badge will not be permitted to participate in conference activities. Badges must be worn at all times.
EXHIBIT LOCATION
Enter through The Meadows Events & Conference Center doors. Exhibitor booths will be scattered throughout the hallways outside of the breakout session rooms to help increase traffic for your exhibit.
EXHIBITOR BOOTH SPECIFICATIONS
All exhibit spaces include an 8’ draped table and two chairs. All exhibitor booths include two representatives.
EXHIBITOR BOOTH ELECTRICAL
Electricity is available at your booth for an additional $40.00.
COMPLIMENTARY WI-FI
Complimentary Wi-Fi will be provided. To connect, select the network “Events Center” and accept the “Terms and Conditions”. Once you have accepted the “Terms & Conditions”, you will be connected.
EXHIBITOR MEALS
Lunch will be available only to those individuals who are registered. Please note that we can accommodate only medically necessary and vegetarian special diets. If you have special food requirements, please contact Nan Boland at nan@hirequalitysolutions.com.
EXHIBIT MATERIALS SHIPPING INFORMATION
Due to limited storage space, please send your packages to arrive no more than 2 days before the conference. Packages should be addressed as follows:
Iowa Employment Conference
C/O Jenn Virden | Prairie Meadows
1 Prairie Meadows Drive | PO Box 1000 Altoona, IA 50009
EXHIBIT MATERIALS RETURN SHIPPING INFORMATION
Please have return shipping label prepaid and on the package. Packages should be left at the registration table. An additional form, provided by Prairie Meadows, will need to be completed at the registration table.
EXHIBIT AREA SECURITY
Iowa Employment Conference will not provide 24-hour security for exhibitors. Exhibitors are responsible for the security of their own property and equipment at all times. Iowa Employment Conference and Prairie Meadows are not responsible for any loss, theft or damage to any property left at the venue at any time.
EXHIBITOR GIVEAWAYS, RAFFLES, DRAWINGS
There will be a vendor/sponsor giveaway during lunch on the second day. The prizes will be posted and announced at lunch on the second day.
MARKETING MATERIALS
If you are submitting your company’s logo, the preferred format is Adobe Illustrator vector with outlined fonts. Also, acceptable are high-quality JPEGs (300 dpi). Logos taken from your website or with a screen capture tool (i.e. Greenshot) are generally not usable or will result in poor print quality.
PROGRAM ADVERTISING
If your sponsorship level includes a program ad or your have purchased ad space, please click here for details.
HOTEL ACCOMMODATIONS
IEC has negotiated discounted prices on hotel rooms at Prairie Meadows Hotel. For room reservations, the preferred method is online. If you wish, you may call the Prairie Meadows reservations desk (800-325-9015) and specify that you are a part of the Iowa Employment Conference. Limited rooms available!
VENDOR INSURANCE REQUIREMENTS
Iowa Employment Conference (IEC) requires any vendor/exhibitor to provide a Certificate of Insurance (COI) showing coverage is current and inforce. This should include a General Liability limit along with listing Iowa Employment Conference (IEC) as additional insured as outlined below:
Commercial General Liability
These limits can be met by primary and umbrella liability policies. Coverage shall include: Premises-Operations (including Explosion and Collapse Underground if applicable), Products/ Completed Operations, Contractual, Broad Form Property Damage, and Personal Injury shall be at least $1,000,000 Each Occurrence and $2,000,000 Aggregate.
Additional Insureds
An Additional Insured endorsement shall be provided naming Iowa Employment Conference as Additional Insured using ISO additional insured endorsement (CG20 10), edition date 11/85, or an equivalent (e.g. CG 2010, edition date 10/93, plus CG 20 37, edition date 10101), under the commercial general liability policy. Said insurance shall be written on an OCCURRENCE basis, and shall be PRIMARY, with any insurance coverage maintained by Iowa Employment Conference being secondary and excess.
